Single document linked to multiple requests
I'd like to be able to have a single document attached to multiple requests in GO. Right now I can manually upload a single document to one request. When I try and upload that same document to another request, GO doesn't allow me to give it an identical file name. It creates the file name with the additional "version_1" or other text. So, it then becomes two different documents, one attached to each request. Any changes made to one document don't affect the other document at all. Then I end up with two documents with different information. It would be helpful to be able to upload a single outside document to multiple requests. It would also be helpful to use GO to generate a document that is attached to multiple reqeusts. It's frustrating that I'm unable to perform those same actions in GO and we now have new concerns about data integrity related to the documents attached to requests that used to be the same document, but now are separate and could potentially have different information. Thanks, Mary Cotterman Grants Manager BHHS Legacy Foundation
Impact: Here are a couple of scenarios which show how this issue impacts me. Before transitioning to GO last month, we were using GIFTS. I routinely attached a copy of the Board meeting minutes showing the grant award to a group of affected requests. So there might be 30 grants which were approved at the same Board meeting and I attached the same document (meeting minutes) to each of those requests. That way, if the minutes were changed before they were officially approved, that change affected only that one document and each request had the same information. In another situation, I previously used GIFTS to generate a single document that was linked to multiple requests. At the end of each year, we approve a group of 10-15 small holiday-related grants (Thanksgiving & Christmas foodbanks, shelters, etc). We include that entire group of grants in one Proposal Summary. In GIFTS, I generated a Write-Up Proposal Summary for that batch of grants and chose the "one document" option as opposed to GIFTS creating separate documents. Once it was generated and automatically linked to all those requests, I edited the document to look like I wanted it. Going forward the Program Officer then accessed that one document through any of those requests and made her edits to the document which included information on that entire group of grants. Most likely, she accessed that document on multiple occasions and made changes before it became final.