New Forms - Need to be able to use the same report form for multiple requirements on the same request.
Currently, we use a single report form for a specific program, activating it multiple times throughout the year for awardees to report their progress. However, New Forms is requiring me to create multiple versions of the form instead of reusing the same one. I want to keep the process concise and collect responses multiple times without duplicating the form.
-
Emma Allen
- Feb 25 2025
Related ideas
This is an issue for us as well. Be aware that using the same form multiple times has shown us through testing that the previously submitted information in form #1 will be carried into form #2, thus pre-populating the form with old information. If you're looking for updated/new attachments or information, the user will need to delete/remove the old information, and enter/upload the new information. I foresee a LOT of incorrect/outdated information being collected with the new system.
Regarding the issue with publishing the same form multiple times, the issue seems to mainly be the dates published window. If a form is open from January 1 to March 31, you can't publish the same form again until AFTER the first form is closed. So you can publish again April 1-xxx, etc. The dates can't overlap (another difficulty for us as well).
Our workaround was to create 4 requirements to ensure the dates won't overlap: Fall, Winter, Spring, Summer (our requirements/payments are always the same time periods, so this will work for us). However, this means that Fall year 1 responses will be auto populated into the Fall year 2 form when it comes time to publish that requirement for the 2nd time.
I agree being able to have the same form for multiple requirements on the same request would be beneficial to keep things orderly.